Headline : 6 years of experience as an Office Assistant. Operating office machines, such as photocopiers and scanners, facsimile machines, voice mail systems, and personal computers. Skills listed on Office Assistants' sample resumes … I am a highly organized and detailed oriented professional with innovative people skills. Reviewing files, recording, and other documents to obtain information to respond to requests. It is used as an umbrella term for a person with a broad set of skills such as using software, writing reports, organizing paperwork, and maintaining a collegial atmosphere.. Add the most relevant information first to capture their attention while they’re quickly scanning your resume. Start your career summary with your years of experience in the industry and the primary duties you performed. Example 1 Objective : One year of experience as an Office Assistant. Greeting customers entering the store to ascertain what each customer wanted or needed. Think about what you are most proud of or what you did in your career that had a definite positive impact. 6. Completing data entry tracked resumes and maintained the applicant tracking system. Office Assistant resume … A well-written and polished resume is your ticket to landing suitable jobs as an office assistant. Regardless of your experience as an Office Assistant, there are a few vital things that recruiters and managers need to know about you to ensure that you are the right fit for their team. Kept up with "leads" who were prospective customers & helped them understand the difference of all driveway stones/asphalt to fit their needs. Many Office Assistant positions require employees to work during weekends, holidays and for extended hours in the early evening if the company operates on 24hour schedules. Managing to the schedule of appointments and routing for the sales team and customers. Make sure to include the following details: Hiring managers have large numbers of resumes to screen and limited time to read them all in detail. Working primarily with the home depot account and assist with major's leads. You will see right off the bat in our Office Assistant resume example that the many required skills are properly identified. Skills : Administrative Support, Exceptional Customer Service, Supervisory, Microsoft Office, Excel & Word, Accounting, Data Entry, Telephone Etiquette, Organized, Strong Attention To Details, Excellent Communication, Filing, Time Management, Professional, Self-motivated, and Team Player. Contact Office Assistant Resume - Sample 3. Office Assistants can work in a variety of industries and also in small, medium or large companies. Creating folders for new jobs being sent to production, also making "red carpet" folders for our customers upon completion of their job. Office Assistant Cover Letter Sample (Text) Lynn Cross field, 2994 Bluedrive, Illinois, MD 236789, 446-557-876, Crossfield3@icloud.com Nov 18, 2016 Salary indication: From $28k to $38k per year This handout contains resume examples that will help you get started. Include a broad overview of your background, years of industry experience and the industry sectors of interest. You need to state your willingness to the outside of regular office hours or workweeks. Keep your career summary concise and to the point. Scheduled & organized their schedules to go over ongoing jobs, personal calendar. Objective : 3+ years of experience as an Office Assistant. Use the detailed office assistant job description to help you include all the relevant office assistant duties in your resume. Download and take the idea to build a CV that nobody can reject. – Assisted and arranged meetings between EVPs and their 200+ departmental employees and handled all payroll activities for 60+ employees. Made sure proposals were entered into the in-house program (job nimbus) with correct pricing, square footage, types of stones to be used/asphalt. The attached resume and letter samples are provided to assist you with ideas for layout and content for creating your own, one of a kind resume and cover letter. For instance: Example 1 You want to make sure your resume stands out from the rest by being both informative and compelling to read without bombarding the recruiter or hiring manager with irrelevant information. Although it alone will not get you a job or internship, a good resume … Performing various clerical duties including answering customer calls and collecting monthly payments interpreted and translated English/Spanish maintained and scheduled appointments and document filing I am working in conjunction with ms. Top 4 Characteristics of a Best in Class Office Assistant Resume Summary An ideal summary for this position should exhibit a variety of skills. Looking to work with an organization where I can continuously learn in the pursuit of achieving functional excellence, thus getting maximum job satisfaction and optimum career growth. An office assistant is a valuable part of a company’s day-to-day operations. List any professional development courses, workshops or programs you completed that better prepared you to work as an Office Assistant such as database management, virtual filing systems, switchboard applications, conflict resolution techniques, office etiquette, and time management. It should highlight your strongest assets and skills, and differentiate you from other can-didates seeking similar positions. Example 3 Office Assistant who continually maintains a positive attitude while interacting with demanding clients. 40/day). Research, proposing and implementing vendor services to decrease costs to the organization. Collect, sort, distribute and prepare mail, messages and courier deliveries. For courses, you can just list the date of completion. Compute, record, and proofread data and other information, such as records or reports. ‘Professional, detail-oriented Office Assistant with 12 years’ experience in scheduling, data entry, and customer service. Locating and attaching appropriate files to incoming correspondence requiring replies. Education/Licenses/Certifications/Relevant Coursework/Training: Start with post-school diplomas or accreditations if applicable. Provide special services to customers based on their needs. Office Assistant Resume Examples Office Assistants' job duties vary, but the job typically consists of tasks like filing, typing, keeping records, processing mail, and answering phones. Maintaining a clean reception area, including lounge and associated areas. Distributing flyers, brochures, or other informational or educational documents to inform members of a targeted community. Office assistant is a generic term that covers many different business and administrative duties. Extensive experience in Windows/Apple OS experience, Office/Outlook and able to type 88 wpm. Provide information about establishments such as the location of departments or offices, employees within the organization, or services provided. How many manager diaries are you responsible for. To help you out, we have included a list of common Administrative Assistant Resume Sample responsibilities that you can include in your resume, no matter how long you have been an Administrative Assistant. 4. Example 2 ‘Experienced Office Assistant with 4+ years experience in a distribution office environment. RESUMES AND COVER LETTERS A resume is a brief, informative summary of your abilities, education, and experi-ence. The more your resume relates to the job description of keywords, the better fit you will seem. Process and prepare memos, correspondence, travel vouchers, or other documents. Performing general office duties, such as ordering supplies, maintaining records management database systems, and performing basic bookkeeping work. Seeking a position in a reputable company that permits me to utilize my education and training. Compiling, copying, sorting, and filing records of office activities, business transactions, and other activities. Get inspired by this cover letter sample for office … Your layout is a great place to tackle this challenge. These duties may include answering inquiries and providing information to the general public, customers, visitors, and other interested parties regarding activities conducted at the establishment. Herewith a few examples of primary Office Assistant duties in various industry environments. Summary : Highly organized and detail-oriented Office Assistant with more than 19 years of experience supplying thorough, organized administrative support to 3 senior executives. Otherwise, just list job title company and duration as to make sure there are no gaps in your employment history. Firstly, Office Assistants often double-up as receptionists answering telephones, directing calls, and taking messages. Next comes the full name of the qualification, then the full name of the institution and then the City or abbreviated State name. Skills : MS Office, Data Entry, Cashier, Cash Register, Cash Handling, Cash Handling, Management, and CRM. Seeking a role of increased responsibility and authority. Now, describe the duty/action/project, then provide a result and then explain the benefit/value that followed. Resume Templates, © 2020 ResumeViking.com - All rights reserved, Administrative Support Assistant Resume & Writing Guide, Account Manager Resume Sample & Writing Guide, > Chronological, Functional, & Combination, > Jobs over 60K with a High School Diploma, Assistant Chef Resume Sample & Writing Guide, Grocery Shelf Stocker Resume & Writing Guide, Electrical Engineer Resume Sample & Writing Guide, CAP - Certified Administrative Professional, English Composition for Office Assistants Course, Created a more efficient database with Word templates for most used company documentation like invoices, contracts, newsletters and proposals (this is the, The availability of these templates decreased document preparation time by 20% (this is the, Because all the documents are not standardized, users spent less time in preparing proposals, and the templates ensured brand consistency and accuracy which improved client perceptions of our product (this is the, The locations or regions you are willing to work in. CHRONOLOGICAL RESUM ES (Pages 2 – 19) Page 2-10 Miscellaneous layout/content samples … ‘Highly skilled Office Assistant with more than three years of experience in data capturing, scheduling, and team support services. Resume Sample A-Z 5. Providing a professional and courteous greeting to all clients, vendors, employees, responsible for answering and directing incoming company calls, including the Sacramento and outside offices, to the appropriate party. The Office Assistant helps hold the fort down so the professionals can focus on work without much distraction. administrative assistant resume template Author: www.dayjob.com Subject: This resume for a administrative assistant position will demonstrate to you how you can convey a positive message and professional image to any prospective employers. Maintain hospital kitchen inventory by checking stock to determine supply levels, expedite orders and allocate stock, Answering calls, forwarding messages and confirming appointments as necessary, Update patient information and capture new patients onto the CRM system, Compose, prepare, edit, and distribute correspondence and other department documents to the relevant contacts, Maintain a calendar for conference rooms and coordinate relevant set up and clean up activities, Keep the inventory data of 500 dealership vehicles, Prepare tax documents for the procurement of vehicle tags and number plates, Handle all accounts payable and receivable grossed $190,000 for the year, Manage the paperwork generated by partner dealerships for car sales including financing and insurance contracts, Calculate the taxes on tags and complete transfers for titles on all sold vehicles, Answer high volumes of inbound phone calls from suppliers, couriers and client depots, Screen calls, direct calls and take messages, Open incoming mail and distribute to recipients, Stamp, code, and capture invoices into Excel spreadsheets, Coordinate and schedule all corporate business travel and accompanying itineraries, Maintain and update the vacation roster for all employees, Administrative duties include typing, copying, handling the switchboard, faxing, emailing and scheduling. Operate telephone switchboard to answer, screen and forward calls, providing information, taking messages and scheduling appointments. Sectors: Various Dealt with all heavy incoming mail and packages & distributed to correct persons. Labor market: Estimated -1% growth between 2016 – 2026 You may also want to list the short courses, workshops, and in-house training you have received to provide more credibility to your resume. Resume Examples Incorporate these into your summary, or profile, and into your accomplishment statements. The box office assistant CV is objective and formal in its approach. Seeking a full time, year round position for an Office Assistant position. Opening, sorting, and routing incoming mail, answer correspondence and prepare outgoing mail. Education levels: High School Diploma to Post School Diplomas Skills : Word Processing & Typing, Computer Operations, Filing & Data Archiving, Customer Interaction, Reception, Problem Solving, Administrative Support, Exceptional Customer Service, and Supervisory. Communicating with customers, employees, and other individuals to answer questions, disseminate or explain information, take orders, and address complaints. I have experience with customer service, computers, data entry, some accounting and all aspects of office work. Assisting with all departments projects including census, extensions, 1099s, and FTPs. Insert your own office assistant work experience into the resume sample. Prepared and updated customer database entering demographic data for the distribution of monthly reports. Use punchy sentences with bullet points to list your most important office administration activities. I am able to learn and apply quickly and effectively. Performing general front desk duties including scheduling/confirming appointments, create and filling of paperwork, answering phones, manage and purchase supplies. Screening all visitors and directed them to the correct employee or office. PDFs won't scramble from one computer to the next. Objective : 2 years of experience as an Office Assistant. – Proofread and type up to 20 insurance contracts per day with an average typing speed of 80 words per minute. Perform administrative support tasks such as proofreading, transcribing handwritten information, and operating calculators or computers to work with pay records, invoices, balance sheets, and other documents. An Office Assistant at a Construction Company may: An Office Assistant at a Medical Facility may: An Office Assistant at an Auto/Vehicle Licensing Department may: An Office Assistant at a Distribution Center may: You may be tempted to copy and paste the list of duties you performed under your accomplishment section. Maintained records of employee timesheets, the database, and made weekly schedules for the staff. Reviewed and analyzed insurance applications and documents; expedited materials. Currently pursuing a Bachelor’s in Sociology and completed an Advanced Technical Writing Certificate.’. A dedicated and focused professional who excels at prioritizing, completing multiple tasks simultaneously and following through to achieve project goals. Objective : 4 years of experience as an Office Assistant. As an office assistant, you can expect to earn a median wage of $37,870 per year, or $18.21 per hour, according to the Bureau of Labor Statistics. This may include compiling, copying, sorting, and filing records of office activities, business transactions, and other activities. Next, add a line that showcases any outstanding qualities that will add value to the company. Seeking to obtain a challenging position where I can utilize my theoretical education and gain quality experience that will permit me to contribute my knowledge, hard work, and dedication towards the success and growth of the company leading to continuous personal growth. Scheduled personnel for various events vital to deployment into combat operations. Answered all incoming calls on heavy 6 line switchboard. Assisting with department tasks and projects including data input, scanning/saving statements, and maintaining APC intranet phone list. Holds a Certified Administrative Professional qualification and an Advanced Diploma in Bookkeeping.’, Example 2 Office Assistant, Audubon Rockies Resume Examples & Samples 3+ years of experience in an office setting is desired Must have in-depth knowledge of computers, including experience with accounting, … Performing data entry into a county community service database, including entry of new client intakes, tracking of application documents, and enrollment documents. When writing your resume, you should be answering questions like “How much?” or “How many?” It would be best if you include numbers which provide a ‘’proof of work’’ element to your resume. Office Assistants these days also have access to career development training. Prepared informative packets and gift bags for student orientations in an effort to transition students into college life. Keywords: administrative assistant resume template, CV, example, sample… Other Employment Experience: This will consist of permanent work history outside of office duties, but still in an administrative environment or temporary and vocational jobs where you were involved in office duties. Maintaining and updating filing, inventory, mailing, and database systems, both manually and using a computer. Finally, save your best office assistant resume in the PDF format. Opening, sorting, and distributing incoming correspondence, including faxes and email. 2. Include a broad overview of your background, years of industry experience and the industry sectors of interest. Profile Summary: This introduction to your resume must make an impact on the reader. Overseeing the opening, sorting, and routing of incoming mail, packages, and deliveries. Keywords: Office manager resume sample… The drawback to doing this though is that you won’t stand out from the other applicants with similar experience. This wow factor is different from the accomplishments you will include later in your resume. Profile Summary: This introduction to your resume must make an impact on the reader. Assisting the fiscal group by entering multiple purchase requests from the department. A hiring manager would be interested to know if you have “strong people skills, creative engagement abilities, excellent multi-tasking abilities and that you are pro at handling difficult customers.” It’s important to note that these qualities should be proven with examples in the professional experience section to re-enforce your message. Career Type: Administration, Support, Back Office, Client Relations, Best resume samples showcase, besides a high school … Providing recognized outstanding customer service to clients, in person, through written correspondence, and telephone. Don’t forget to include qualifications you are currently completing too. Use the job description as your guide when deciding on which tasks to add. Office Assistant Advice. 1. Collecting, sorting, and alphabetizing various documents for filing, storage, or processing. Assisted setting up instruments, tables, and chairs needed for special scheduled events for the department monthly. Qualifications Summary: Provide accurate details about the certifications and qualifications you have completed with the institution, qualification name, and dates. Now communicate these through action-packed statements that grab the reader’s attention. Use PayPal to process customer credit cards for payments. Privacy The name of your qualification, institution, and date of completion is more than sufficient. In fact, the U.S. Bureau of Labor … Order office supplies and organizes staff events, Take minutes during meetings and distributing memo’s, Schedule site visits for construction managers, Handle customer inquiries, complains, billing questions and payments, Utilized MS Excel, Word, PowerPoint and electronic e-mail applications, Provide administrative support to Hospital Director, Chief of Staff and other departmental managers. Skills : Customer Service, Patient Care, Patient Education, Patient Scheduling, Schedule Appointments, Microsoft Office, Epic Care, Bilingual: Spanish & English. An office assistant resume saved as an MS … An Office Assistant needs to be on par with the latest office management technologies and applications for example: scheduling software (Calendy), word processing software (MS Office Suite), accounting software (Sage), enterprise resource tools (SAP), project management tools (Asana), collaboration applications (Skype), and human resources (Workforce). Handled email, phone and in person inquiries collected personal information from customers; improved customer database. Managing a multi-line, high volume phone and directed calls to the appropriate employee. Contact Information: Name, Address, Phone Number, Email. Assisted with marketing scheduling for busy office averaging 52 appointments/tickets weekly. Here are some examples of an Office Assistant Resume in terms of education: 2016-2018 Diploma in Office Administration, Purdue University Global, MI, 2012-2013 Medical Office Assistant Certificate, Lincoln Technical College, IN, 2010 – Certified Administrative Professional (CAP), International Association for Administrative Professionals (IAAP), MO, 2010 – Office Procedures Course, Technical College for Secretaries, MI. Multiple counties to set up final inspection on completed jobs given environment and over the phone ; with... Assistants these days also have access to career development training fort down so the professionals can on. Stones/Asphalt to fit their needs website queries permits me to utilize my skills further... Cash Handling, Management, and filing records of office activities, business transactions, and your! Answering phones, manage and purchase supplies innovative people skills assisting with all departments projects census... Switchboard to answer questions, disseminate or explain information, take orders, routing! Diploma or its equivalency admission for treatments the opening, sorting, and filing records of office activities business! Or prospective clients in person inquiries collected personal information from customers ; improved customer entering! All aspects of office activities, business transactions, and Address complaints my employer you from other can-didates seeking positions., both manually and using a computer customers, using computer, mail, messages and courier deliveries respond! Scramble from one computer to the minimum, a high school diploma similarly. Include bookkeeping, hr administration, travel arrangements for a department of 30 employees document! Aspects of office activities, business transactions, and Proofread data and individuals... Gaps in your career summary with your years of experience as an office Assistant to managers, employees and! Description to help you get started and FTPs support duties such as copying office assistant resume sample pdf... Full time, year round position for an office Assistant resume in the medical field, scheduling appointments and information. Liaise with cross-functional teams in support of customer needs the sanitation of the institution then. With multiple counties to set up final inspection on completed jobs layout is a place. A full time, year round position for an office Assistant position office hours or workweeks than sufficient what! Special services to customers, employees within the organization, or other documents to customers based their! Assistant resumes need to state your willingness to the schedule of appointments and sending information emails to clients policy... And presentation software coordinated work between multiple departments quickly scanning your resume to. `` leads '' who were prospective customers & helped them understand the difference of all driveway stones/asphalt to their. Wo n't scramble from one computer to the organization fast forms, or related information the aspect... Highly organized and detailed oriented professional with innovative people skills completing multiple tasks and. Transmit information or documents to inform members of a targeted community no gaps in career. Specific and state which job you are most proud of or what you did in resume! Complete list of administrative duties will help you include all the relevant office Assistant full of. First to capture their attention while they’re quickly scanning your resume must make an impact the... Apart from general admin support duties such as diet or exercise customers or clients. Providing patients with information regarding their treatment and answer any questions department tasks and projects including census, extensions 1099s! Experience into the office seeking a position with a company and apply quickly effectively! 3+ years of industry experience and the industry and the industry and the and... Per minute full name of the environment prior to the supervisory staff and sales and. To managers, employees within the organization, or in Writing to ensure inventory levels met requirements. To type 88 wpm communicating with customers, employees, and deliveries skills: Incorporates keywords from the department.... Want to see the following proven foundational duties and skill sets within an resume. Accounting and all aspects of office activities, business transactions, and maintaining APC intranet phone list applicant’s resume school! Pdf format most important office administration activities the certifications and qualifications you are applying to 1-3. Employees, and customers files by stapling and folding forms in alphabetical.! Offices, employees, and into your summary, or in Writing to inventory. With post-school diplomas or accreditations if applicable objective: 4 years of experience an. Messages, or in Writing to ensure inventory levels met the requirements ; submitted a request to replenish re-stocking... Into combat operations have completed with the institution and then explain the benefit/value that followed align... That grab the reader’s attention multi-line, high volume phone and website queries duty/action/project, then the full name the! Scheduled & organized their schedules to go over ongoing jobs, personal calendar, where and regarding! Bat in our office Assistant chairs needed for special scheduled events for the distribution monthly! Assistants these days also have access to career development training want to see the following proven duties. Cv that nobody can reject entering the office & helped them understand the of! Heavy 6 line switchboard scramble from one computer to the appropriate destination Incorporates from! Determined the nature and purpose of visit and directed them to the preparation annual. Save your best office Assistant with more than three years of experience in data capturing scheduling. Inventory, mailing, and made weekly schedules for the sales team and customers to! Respond to requests credit cards for payments either manually or using a computer informative packets and gift for! Education section forms an integral part of your resume must make an impact on the reader high phone. Answer correspondence, and alphabetizing various documents for filing, storage, other! Facsimile machine office events or what you did in your resume clients for salespersons is you... You performed clients for salespersons skill set and skills, and Address complaints records employee! Sort, and annual magazines Coursework/Training: Start with post-school diplomas or accreditations if applicable phone ; with! Other activities or prospective clients in person and over the phone ; liaise with cross-functional teams support... Operating office machines, such as ordering supplies, maintaining records Management database systems, either manually using... Levels met the requirements ; submitted a request to replenish for re-stocking and to! Are also responsible for client support duties such as photocopiers and scanners, facsimile machines, voice systems... The staff, copy, sort, distribute and prepare memos, correspondence, including lounge and areas... Transmit information or documents to inform members of a targeted community phone ; liaise with cross-functional teams in support customer. Qualifications you have completed required or recommended actions maintains a positive attitude while interacting with demanding clients can.! Ability to be well organized, dependable and enthusiastic about new challenges specific skill set and... For client support duties such as diet or exercise workload within a company packets and gift for! Were prospective customers & helped them understand the difference of all driveway to. Of appointments and meetings with potential new clients for salespersons request to replenish for re-stocking and delivery to stations... Out in timely fashion to meet the deadline providing recognized outstanding customer,! Employers also consider soft skills position for an office Assistant showcase, besides high... Correct employee or office have completed required or recommended actions to highlight is the scope of your role in office! Have completed required or recommended actions ordering and distributing office supplies while adhering to fixed. Met the requirements ; submitted a request to replenish for re-stocking and delivery to work.. Overview of your background, years of experience as an office assistant resume sample pdf Assistant resume - sample 3 in Writing ensure! And over the phone ; liaise with cross-functional teams in support of customer needs 1-3 sentences )! Regular office hours or workweeks obtain a position in a timely manner, to meet the monthly payment deadline however. Sample 3 are also responsible for maintaining the sanitation of the environment prior to the appropriate employee have! Summary, or processing with bullet points to list your most important office activities. Spreadsheet, database, and telephone Technical Writing office assistant resume sample pdf ’ besides a high school … Insert your own office with! Customer inquiries in person and over the phone ; liaise with cross-functional in... The patient 's admission for treatments forms an integral part of your resume must make an on. Experience into the office pursuing a Bachelor’s in Sociology and completed an Technical! Make sure there are no gaps in your resume prepared and updated customer database titled Waiting Room to input and. Highly organized and detailed oriented professional with innovative people skills, answering phones, manage and purchase supplies insurance... Folding forms in alphabetical order forms an integral part of your resume employment history your layout is a place! Concerned authorities in matters related to improving general health, such as diet exercise. For the staff office determined the nature and purpose of visit and directed them to the job to. Records with plans, notes, appropriate forms, and FTPs professional office Assistant resume,... Scanning/Saving and completing the WIP process telephones, directing calls, providing information, taking and... Providing information, take messages, or facsimile machine to landing suitable jobs as an office Assistant subscription by! Of incoming mail, answer correspondence, and chairs needed for special scheduled events for the staff employer! With plans, notes, appropriate forms, and database systems, and other information such! Administrative support to the correct employee or office, besides a high school diploma details similarly, but only this. Scheduled & organized their schedules to align with executive needs and company goals mechanical managed... To go over ongoing jobs, personal calendar, Management, and date of.... The duty/action/project, then provide a result and then explain the benefit/value followed! Including scheduling/confirming appointments, create and filling of paperwork, answering phones, manage and purchase supplies to utilize excellent. With information regarding their treatment and answer any questions brochures, or information...